The way in which you view your document is really all about your comfort level. So, let’s just look at the different views and then, as you go about your work, you can pick the view that works best for you in each situation.
The default view for Microsoft Word, (and the view most people spend the majority of their time in), is Print Layout view. Of all the views available in Microsoft Word, this is the view you’ll be working in most often.
The Reading Layout view is typically the view you see when you double-click an email attachment. This view takes up your entire screen and shows your document with two facing pages. This view is great for editing as it opens with a small toolbar containing commands for highlighting and inserting comments.
In Web Layout view, you can see how your document would look if you were to save it as a Web page. Although Word does a fairly decent translation from document to Web page, things can look differently when you’re no longer dealing with margins, but rather differing screen sizes.
Much like viewing a document in Print Preview, Outline View opens its own toolbar to help you navigate your document while in this view. Outline View shows you your document absent, really, of paragraph formatting. Instead, you can view a document with Heading styles applied in a hierarchical layout.
Draft View is a page-by-page view of your document with page breaks indicated not by actual page drawings, but instead by dotted lines.
In addition to switching between different document views using the View menu on the Menu bar, you can also use the View buttons located on the lower-left side of your document window.
Figure 1. View Buttons