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PowerPoint 2007: Modifying PowerPoint Options

PowerPoint 2007: Modifying PowerPoint Options

In earlier versions of Microsoft PowerPoint and other Microsoft programs, you could set your program preferences such as the default file sale location or view options in the Options dialog box found under the Tools menu.

But, remember, with PowerPoint 2007, there are no more menus and toolbars. The new Options dialog box can be found on the Office Menu (near the bottom).

Modifying Popular Options

The Popular Options tab contains the most often modified settings for PowerPoint 2007.

Figure 52. PowerPoint Options Dialog Box - Popular

Top Options for Working with PowerPoint

By checking Show Mini Toolbar on selection is what enables the QuickFormat mini toolbar to pop up when you are editing text. The default state is checked.

When the Enable Live Preview is checked, your presentation will change “on the fly” as you hover over gallery options. The default state is checked.

By checking Show Developer tab in the Ribbon, you’re enabling an advanced tab on your Ribbon giving you access to commands that will help you with XML and macros. The default state is unchecked.

Always use ClearType enables ClearType which simply makes text easier to read. The default state is checked.

The Color scheme color defines the color scheme of the open program. The default state is Blue.

The ScreenTip style option allows you to choose what type of screen tip you see when you point to a command in the Ribbon. The default state is Show feature descriptions in ScreenTips.

Personalize your copy of Microsoft Office

In the User name box you should type the name you want to be attached to the XML or any editing you do using the Track Changes features. The default state of this box varies based upon your installation settings and, often, your network login information.

Click Language Settings… to set your editing language preferences.

Modifying Advanced Options

The Advanced Options tab contains a lot of settings options for editing and the PowerPoint display.

Figure 53. PowerPoint Options Dialog Box - Advanced

Editing options

The When selecting, automatically select entire word option helps you to select entire words when you select part of one word and then part of the next word. The default state is checked.

Allow text to be dragged and dropped is the option that allows you to use the drag and drop method to move text. The default state is checked.

The Maximum number of undos tracks the total number of steps you can go back using the Undo feature. The maximum allowable number in this box is 150. The default state is 20.

Cut, copy, and paste

By checking Use smart cut and paste, Word will automatically adjust formatting as you paste text. The default state is checked.

Select the Show Paste Options buttons option to display the Paste Options button when you paste content. The default state is checked.

Display

The number displayed in the Show this number of Recent Documents is the number of recently used documents you’ll see when you display the Office Menu. The default state is 17.

When checked, Show all windows in the Taskbar will give each workbook its own button on the taskbar to make navigating between multiple open workbooks easier. The default state is checked.

The Show shortcut keys in ScreenTips option displays shortcut keys in ScreenTips. The default state is checked.

The Show vertical ruler option displays the vertical ruler at the side of the document window when the ruler is displayed. The default state is checked.

The Open all documents using this view option determines the presentation view each document will use when the file is opened. The default state is the view saved in the file.

Slide Show

The Show menu on right mouse click option, when checked, displays a Shortcut Menu specific to the area that was clicked with the right mouse button. The default state is checked.

When checked, Show popup toolbar will display the Quick Access toolbar when text is selected. The default state is checked.

The Prompt to keep ink annotations when exiting displays a dialog box when exiting a slide show asking if you would like to save annotations added during a slide show presentation. The default state is checked.

The End with black slide option displays a blank, black slide as the last slide of each presentation while in Slide Show View. The default state is checked.

Print

The Print in background option allows you to print presentations in the background while continuing to work. The default state is checked.

The Print TrueType fonts as graphics turns your fonts into vector graphics so they will print clearly at any size. The default state is unchecked.

The Print inserted graphics at printer resolution can increase the print quality on inserted objects, like pie charts and tables. The default state is unchecked.

The High quality checkbox gives you the best possible printout of your presentation, but may slow the printing process. The default state is unchecked.

The Align transparent graphics at printer resolution ensures that transparent content lines up with all other content. Like the High Quality option, this option can slow the printing process. The default state is unchecked.

In the When printing this document drop-down, you’ll want to make sure the name of the presentation for which you are intending to change options for is selected. The default state is the name of the active document.

When Use the most recently used print settings option is selected, when printing, PowerPoint will automatically default the last print settings used. The default state is checked.

When Use the following print settings option is selected, PowerPoint will automatically print according the selections you choose. The default state is unchecked.

Save

The Link sounds with file size greater than option links rather than embeds sound files larger than the number you enter. However, this only applies to .wav files as all other sound files are linked regardless of size. The default state is 100.

General

Provide feedback with sound, when checked will play available sounds associated with Microsoft Office program events, such as opening, saving, and printing files, and displaying error messages. The default state is unchecked.

The Show add-in user interface errors option displays error messages from programs that customize the user interface. The default state is unchecked.