Being able to take your reports out of Access and send them to others can be a great benefit. But, having to print those reports and mail them may take too long in this fast-paced world we live in.
And, although Access 2003 offers more options for sending a report electronically through e-mail in a few different formats such as Snapshop (*.snp) and Text (*.txt), you can also send the report data directly to Microsoft Word.
Sending a report to Word not only allows it to be viewed by people more accustomed to using the Word program as opposed to Access, but it also gives you the ability to edit the report outside of Access.
Open the report you want to export
Choose File: Export from the Menu bar
Figure 12. Export Report Dialog Box
3. Next to Save as type, click the drop-down arrow and choose Rich Text Format (*.rtf)
4. Next to File Name, enter a file name
5. Click Export
Figure 13. Export - Progress
6. Switch to Microsoft Word to open your report