1-866-245-5224 sales@keystonelearning.com

Word 2007: Working with Multiple Documents

Word 2007: Working with Multiple Documents

In this ever-evolving business world, it’s all about multi-tasking. In fact, more and more I’m seeing companies give their workers two monitors so they can see everything in front of them at once.

However, if you can master the art of working with multiple open documents, you’ll probably find that one monitor is all you need to quickly access all of your information. And, in Word 2007 and the new Window group, multi-tasking is easier than it’s ever been.

windowGropu.JPG

Figure 8. Window Group



 

Working with Multiple Windows

Microsoft Word has a few great commands to help you in your multi-tasking needs.

               

 

The Arrange All command takes all open Word   documents and quickly resizes each one to

an equal size and tiles them   side-by-side on your screen. The more Word documents you have open, the   smaller each tiled window will appear.

The New Window command opens a second   occurrence of the current document in a new window. This allows you to   quickly view a copy of the current open document.

 

To quickly switch between open Word windows, simply   click the Switch Windows command and choose the document you want to   view from the drop-down list.







Using the Arrange All Command

     
  1. Open more than one Word document
  2.  
  3. Click the Arrange All command in the Window group on the View tab

Using the New Window Command

     
  1. Open a Word document
  2.  
  3. Click the New Window command in the Window group on the View tab

Using the Switch Windows Command

     
  1. Open more than one Word document
  2.  
  3. Click the Switch Windows command in the Window group on the View tab
  4.  
  5. Click the document you want to view

 

Working with a Split View

Activating the Split view is a great tool when working with multiple page documents because it allows you to view two different areas of your document simultaneously.

Figure 9. Split Window Example

Users can often accidentally jump into a split screen view when scrolling. At the top of the vertical scroll bar, there’s a tiny split screen jump button ().

splitCommand.JPGEnabling Split Screen View Using the Ribbon

1.       Click the Split command in the Window group on the View tab

2.       Position the Split line

3.       Click Once

Enabling Split Screen View Using the Jump Button

1.       Double-click the Split button at the top of the vertical scroll bar

Disabling Split Screen View Using the Ribbon

1.       Click the Remove Split command in the Window group on the View tab

Disabling Split Screen View Using the Jump Button

1.       Double-click the Split line just above the ruler at the split line in the middle of your window