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Word 2007: Working with Line & Paragraph Spacing

Word 2007: Working with Line & Paragraph Spacing

Many people confuse Line and Paragraph spacing. And, it’s easy to understand way. Both options are actually set within the same dialog box.

Figure 25. Paragraph Dialog Box



 

However, many options that have to do strictly with paragraphs are contained in the Paragraph group.

Figure 26. Paragraph Group

               

       

Command…

Function…

Bullets

This command will create   bullets for selected text.

Numbers

This command will number a   list of selected text.

Multilevel List

This command will create an   outline format for selected text.

Decrease/Increase Indent

These two buttons will   increase or decrease the indent of selected text to the nearest [Tab] stops.  Default tabs are set every .5”.

Sort

This command will sort a   selected list in either Ascending or Descending order based on the text at   the beginning of each paragraph.

Show/Hide

This command toggles between   showing and hiding non-printing characters such as tabs, spaces and paragraph   marks.

Left Align

This command will align the   selected text with the left margin.

Center Align

This command will align the   selected text between the left and right margins.

Right Align

This command will align the   selected text with the right margin

Justify

This command will apply   equal spacing between all words in a line so both the left and right edges   align with both the left and right margins.

Line Spacing

This command will add or   remove space above or below your selected paragraph and can change paragraph   spacing (such as single vs. double space).

Fill Color

This command changes the   color of the background area that appears behind selected text.

Border

This command adds borders to   the edges of your selected text.

 

Line Spacing

You’ve probably heard of single spacing and double spacing. Well, that’s what Word calls “Line Spacing.” And, you actually have a few additional options, as well.

Changing Line Spacing

1.       Select the paragraphs you want to change

2.       Click the arrow on the Line Spacing command in the Paragraph Select the paragraph for which you want to change the line spacing

3.       Choose the appropriate line spacing

Customing Line Spacing

1.       Select the paragraphs you want to change

2.       Click the arrow on the Line Spacing command in the Paragraph Select the paragraph for which you want to change the line spacing

3.       Choose Line Spacing Options…

4.       Under Line spacing, set your desired spacing

5.       If required, adjust the At box

 



 

Paragraph Spacing

With Paragraph Spacing, you can set additional space either above or below a selected paragraph.

For instance, the text you are reading now is actually single-spaced with an added 12 pts of space added AFTER each paragraph.

You can see how, when the text jumps paragraph to paragraph, extra space is added to separate the paragraphs. However, when the current paragraph wraps line by line, the paragraph lines are separated by a single space.

Changing the Spacing Before or After Paragraphs

6.       Select the paragraphs you want to change

7.       Click the arrow on the Line Spacing command in the Paragraph Group on the Page Layout tab

8.       Choose to either Add Space Before Paragraph or Add Space After Paragraph

Adding Custom Spacing Before or After Paragraphs

1.       Select the paragraphs you want to change

2.       Click the arrow on the Spacing Before or Spacing After command in the Paragraph Group on the Page Layout tab

3.       Choose Line Spacing Options…

4.       Set the space in the Before and After boxes under Spacing