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Word 2007: Table of Figures & Table of Authorities

Word 2007: Table of Figures & Table of Authorities

The two remaining references to cover are the Table of Figures and Table of Authorities. We’ll start with the Table of Figures which is, quite simply, a list of any captions you’ve inserted in your document and their associated page numbers.

A Table of Authorities is slightly more involved and lists references in a legal document, such as to cases, statutes, and rules, and their associated page numbers.

Table of Figures

Just like you had to do with both the Index and the Table of Contents, there is a little bit of work first, before you can have Word create your Table of Figures. Once again, Microsoft Word won’t know what references to place in a Table of Figures unless you mark them throughout your document first by adding captions.

Figure 52. Table of Figures Example

Adding Captions

     
  1. Select the image, graph or other figure to which you will add a caption
     
  2.  
  3.  Click the Insert Caption command in the Captions group on the References tab
     

Figure 53. Caption Dialog Box

    3.       Type your Caption

    4.       Select your Label and Caption Position

    5.       Click OK

Creating a Table of Figures

     
  1. Click in your document where you want the Table of Figures to begin
     
  2.  
  3.  Click the Insert of Table of Figures command in the Captions group on the References tab 
     

Figure 54. Table of Figures Dialog Box

    3.       Set your Table of Figures options

    4.       Click OK

Updating a Table of Figures Using the Ribbon

     
  1. Click anywhere inside the Table of Figures
     
  2.  
  3.  Click the Update Table command in the Index group on the References tab
     

Updating a Table of Figures Using the Keyboard

     
  1. Click anywhere inside the Table of Figures
     
  2.  
  3. Press [F9]
     

Table of Authorities

Much like the other references you’ve learned about in this section, the Table of Authorities requires you to mark the entries throughout your document before Word can create a Table of Authorities for you.

So, first you’ll mark the citations, then you’ll have Word build the Table.

Figure 55. Table of Authorities Example

Marking Citations

Remember, Word can only build a Table of Authorities based on citations you mark throughout the document.

     
  1. Select the text you want to mark
     
  2.  
  3.  Choose the Mark Citation command in the Table of Authorities group on the References tab
     

Figure 56. Mark Citation Dialog Box

    3.       Set your citation options

    4.       Click Mark

    5.       You can continue to mark citations by leaving this box open and selecting text, or click Next Citation to have Word search for your citations line by line

    6.       When you are finished marking citations, click Close

Creating a Table of Authorities

     
  1. Click in your document where you want the Table of Authorities to begin
     
  2.  
  3.  Click the Insert of Table of Authorities command in the Captions group on the References tab
     

Figure 57. Table of Authorities Dialog Box

    3.       Set your Table of Authorities options

    4.       Click OK

Editing a Citation Entry

     
  1. Click the Show/Hide command in the Paragraph group on the Home tab to display the TA (Citation) fields
     
  2.  
  3. Find the TA (Citation) field for the entry you are editing
     

Figure 58. Citation Entry Example

    3.       Modify the text inside the quotation marks

Deleting a Citation Entry

     
  1. Click the Show/Hide command in the Paragraph group on the Home tab to display the TA (Citation) fields
     
  2.  
  3. Select the entire TA (Citation) field you want to delete, including the {}
  4. Press [Delete]
     

Updating a Table of Authorities Using the Ribbon

    4.       Click anywhere inside the Table of Authorities

    5.        Click the Update Table command in the Table of Authorities group on the References tab

Updating a Table of Authorities Using the Keyboard

    6.       Click anywhere inside the Table of Authorities

    7.       Press [F9]