1-866-245-5224 sales@keystonelearning.com

Word 2007: Compare and Combine Document Versions

Word 2007: Compare and Combine Document Versions

We’re going to look at two options for looking at different document versions – Compare and Combine. Both options can be found on the Compare command in the Compare group on the Review tab.

Compare Document Versions

The Compare option is a good choice when you need to compare the difference in two similar documents. Word 2007 completes this task with a legal blackline option, which looks at both documents and creates a third document. The two original documents are not changed or marked up.

 

Figure 71. Compare Documents Example

Comparing Two Documents

     
  1. From any document, choose the Compare command in the Compare group on the Review tab
     
  2.  
  3.  Choose Compare…
     

Figure 72. Compare Documents Dialog Box

    3.       Enter your original document under Original document

    4.       Enter your revised document under Revised document

    5.       Set your Compare options (click the More button)

    6.       Click OK

Combine Document Versions

For comparisons that involve changes by more than two reviewers, the Compare command won’t work – you’ll need to choose the Combine command.

Figure 73. Combined Document Example

But, you’ll need to run the Combine command, two documents at a time, until all reviewers’ comments have been combined into one.

Combining Multiple Documents

     
  1.  From any document, choose the Compare command in the Compare group on the Review tab
     
  2.  
  3. Choose Combine…
     

Figure 74. Combine Documents Dialog Box

    3.       Enter your original document under Original document

    4.       Enter your revised document under Revised document

    5.       Set your Combine options (click the More button)

    6.       Click OK