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Word 2003: Table of Contents

Word 2003: Table of Contents

A Table of Contents is a directory printed at the front of a long document indicating major topics and their related page numbers. An Index typically prints at the end of a long document with similar references, typically to both major and minor topics.

The easiest way (and the only way I would recommend) to create a Table of Contents is to first assign the Heading 1, Heading 2 and Heading 3 styles to the text in your document that you want to appear in your Table of Contents.

You see, Word builds a Table of Contents based on styles. And, the default styles Word uses are the built-in Heading styles (Heading 1, Heading 2, Heading 3, etc…).

 

 

Figure 37. Table of Contents Sample

Marking Table of Contents Heading Entries

     
  1. Select a heading that you want to appear in the Table of Contents
     
  2.  
  3. Select a style from the Style drop-down command on the Formatting toolbar
      (You can modify the style to any text formatting. You just need to leave the name as “Heading 1.”)
     

Creating a Table of Contents

     
  1. Make sure you’ve marked all entries for the Table of Contents as described above
     
  2.  
  3. Click in your document where you want to add the Table of Contents
     
  4.  
  5. Choose Insert: Reference: Index and Tables… from the Menu bar
     
  6.  
  7. Click the Table of Contents tab
     

Figure 38. Index and Tables Dialog Box - Table of Contents Tab

          5.       Click the Options… button

Figure 39. Table of Contents Options Dialog Box

    6.       Next to any style you want to add to your Table of Contents in addition to the Heading 1, Heading 2, Heading 3 levels, type the Table of Contents level

    7.       Click OK

    8.       Set your remaining preferences

    9.       Click OK

Updating a Table of Contents Using the Shortcut Menu

     
  1. Right-click inside an existing Table of Contents
     
  2.  
  3. Choose Update Field from the Shortcut menu
     

Figure 40: Update Table of Contents Dialog Box

    3.       If prompted, choose to Update Page Numbers Only or Update Entire Table

Updating a Table of Contents Using the Keyboard

     
  1. Click inside an existing Table of Contents
     
  2.  
  3. Press [F9]