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Word 2003: Table of Authorities

Word 2003: Table of Authorities

A Table of Authorities is slightly more involved than a Table of Figures or even a Table of Contents. A Table of Authorities lists references in a legal document, such as to cases, statutes, and rules, and their associated page numbers.

Figure 47. Table of Authorities Example

Much like the other references, the Table of Authorities requires you to mark the entries throughout your document before Word can create a Table of Authorities for you.

So, first you mark the citations, and then you have Word build the Table.

Marking Citations

Remember, Word can only build a Table of Authorities based on citations you mark throughout the document.

     
  1. Select the text you want to mark
     
  2.  
  3. Choose Insert: Reference: Index and Tables… from the Menu bar
     
  4.  
  5. Click the Table of Authorities tab
     

Figure 48. Index and Tables Dialog Box – Table of Authorities Tab

    4.       Click the Mark Citation… button

Figure 49. Mark Citation Dialog Box

    5.       Set your citation options

    6.       Click Mark

    7.       You can continue to mark citations by leaving this box open and selecting text, or click Next Citation to have Word search for your citations line by line

    8.       When you are finished marking citations, click Close

 Creating a Table of Authorities

     
  1. Click in your document where you want the Table of Authorities to begin
     
  2.  
  3. Choose Insert: Reference: Index and Tables… from the Menu bar
     
  4.  
  5. Click the Table of Authorities tab
     
  6.  
  7. Set your Table of Authorities options
     
  8.  
  9. Click OK
     

Editing a Citation Entry

     
  1. Click the Show/Hide command in the Paragraph group on the Home tab to display the TA (Citation) fields
     
  2.  
  3. Find the TA (Citation) field for the entry you are editing
     

Figure 50. Citation Entry Example

    3.       Modify the text inside the quotation marks

Deleting a Citation Entry

     
  1. Click the Show/Hide command in the Paragraph group on the Home tab to display the TA (Citation) fields
     
  2.  
  3. Select the entire TA (Citation) field you want to delete, including the {}
  4. Press [Delete]
     

Updating a Table of Authorities Using the Shortcut Menu

    5.       Right-click anywhere inside the Table of Authorities

    6.       Choose Update Field from the Shortcut menu

Updating a Table of Authorities Using the Keyboard

    3.       Click anywhere inside the Table of Authorities

    4.       Press [F9]