In Word, a master document acts like a “container” holding links to other, related subdocuments. Master documents provide a fairly easy way to manage a large document by keeping the individual parts separate as smaller documents, only bringing them altogether at the end inside the master document.
This is a great solution for team members each working on one portion of a document. Basically, you would store the master document and it’s related subdocuments on a network. This way, each team member would only be responsible for editing their individual subdocument.
Master documents are created by starting with an outline. Then, each heading points to a different subdocument.
- Store all of your subdocuments in one location accessible to everyone editing the files
- Create a new, blank document and save it to the folder that contains the subdocuments
- Choose View: Outline from the Menu bar
- Type the heading for the master document and headings for each subdocument (pressing [ENTER] after each heading
- Use the Outlining toolbar to Promote and Demote each heading level
Figure 58. Outlining Toolbar
- Assuming you have already created subdocuments, click the Insert Subdocument command on the Outlining toolbar (if you do not already have a subdocument, you can click the Create Subdocument command)
Figure 59. Insert Subdocument Dialog Box
- Navigate to and select the subdocument you want to insert, and then click Open
- If you are adding multiple subdocuments, make sure you have at least one blank line between each subdocument you add.
- Repeat the steps for inserting or creating new subdocuments
- Save the master document