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Word 2003: Headers & Footers

Word 2003: Headers & Footers

When you think of inserting things like page numbers, you probably automatically go to Headers and Footers. Text or graphics that appear in the Header & Footer areas of a document will print on specified pages in the document relative to your section breaks.

Using the Header & Footer Toolbar

As soon as you insert your first Header or Footer, Word 2003 enables the Header & Footer toolbar.

Figure 32. Header & Footer Toolbar

The first few buttons on the Header & Footer toolbar all relate to adding page numbers to your document: page number, total pages, format page number.

The next two will insert the current date and current time, respectively.

Then, right in the middle of the Header & Footer toolbar is the Page Setup button. This opens the same dialog box as if you had clicked File: Page Setup from the Menu bar.

The remaining buttons (with the exception of the last button) are all available header and footer view commands including: show/hide document text, link to previous, switch between header and footer, got to previous and go to next.

Such a big button for such a small function. The Close button allows you to quickly switch back to Print Layout view and closes the Header & Footer toolbar.

Inserting Headers & Footers

Before you can insert your first header or footer, you first need to enable the header and footer display. When you are viewing the header or footer, you won’t be able to edit the document text and vice versa. So, while you can see the header and footer as well as the document text on one screen in Page Layout view, you can only be modifying one at a time.

To enable the header and footer view, choose View: Header and Footer from the Menu bar. Then, once you can see the Header and Footer area, the Header & Footer toolbar will pop up to help you insert items such as page numbers and the current date or time. Of course, you can always enter your own customized text, as well.

Within Word, there are a few additional options related to working with the Header and Footer. For instance, you can take the header or footer text off just the first page of your document and you can create different headers and footers for odd and even pages.

Removing the Header or Footer from the First Page

     
  1. Double-click the Header or Footer area on your page (this only works from Page Layout view AFTER you’ve already created a header)
     
  2.  
  3. Click the Page Setup button on the Header & Footer toolbar
     
  4.  
  5. Click the Layout tab
     

Figure 33. Page Setup Dialog Box - Layout Tab

    4.       Put a checkmark next to the Different first page

    5.       Click OK



Making Headers or Footers Different for Odd and Even Pages

     
  1. Double-click the Header or Footer area on your page (this only works from Page Layout view AFTER you’ve already created a header)
     
  2.  
  3. Click the Page Setup button on the Header & Footer toolbar
     
  4.  
  5. Click the Layout tab
     
  6.  
  7. Put a checkmark next to the Different odd & even
     
  8.  
  9. Click OK