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Word 2003: Formatting Tables

Word 2003: Formatting Tables

Once the data is in, it’s time to format your table. You can do this all at once by using a Table Style, or piece by piece by applying borders, cell shading and font characteristics cell by cell, row by row or column by column.

Additionally, you can use the Merge command to combine sets of cells together and the Split command to break cells apart.

Using Table AutoFormat

Tables Styles can be used to quickly format a table once one has been created. And, by using styles, you can ensure consistency across many tables used in the same document.

     
  1. Click inside the table
     
  2.  
  3. Choose Table: Table AutoFormat… from the Menu bar
     

Figure 39. Table AutoFormat Dialog Box

    3.       Select a table style

    4.       Click Apply



Using Table Borders and Shading

Using Borders and Shading can be great ways to make certain cells in your table really stand out.

Adding Table Borders
     
  1. Select a Table, Column, Row or Cell
     
  2.  
  3. Click the Borders command on the Formatting toolbar
     
  4.  
  5. Select a border style
     
Removing Table Borders
     
  1. Select a Table, Column, Row or Cell
     
  2.  
  3. Click the Borders command on the Formatting toolbar
     
  4.  
  5. Choose No Border
     
Adding Table Shading
     
  1. Select a Table, Column, Row or Cell
     
  2.  
  3. Choose Format: Borders and Shading… from the Menu bar
     
  4.  
  5. Click the Shading tab
     
  6.  
  7. Select a shading color
     
  8.  
  9. Click OK
     
Removing Table Borders
     
  1. Select a Table, Column, Row or Cell
     
  2.  
  3. Choose Format: Borders and Shading… from the Menu bar
     
  4.  
  5. Click the Shading tab
     
  6.  
  7. Choose No Fill
     

Merging & Splitting Table Cells

The act of combining two or more cells is called Merging. For instance, you may to use the top row in the table as a header row, or title row. Instead of adding text outside of the table, you can select the entire top row and merge the individual cells into one allowing you to add a title that you can center across the top of your table data.

By the same token, you can take table cells and break them into smaller cells for more detailed data.

Merging Cells
     
  1. Select the cells you want to merge
     
  2.  
  3. Choose Table: Merge Cells from the Menu bar
     
Splitting Cells
     
  1. Select the cell(s) you want to split
     
  2.  
  3. Choose Table: Split Cells… from the Menu bar
     

Figure 40. Split Cells Dialog Box

    3.       Set your split options

    4.       Click OK