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Word 2003: Creating Labels

Word 2003: Creating Labels

While you can use Labels for mailing labels, consider using this feature to quickly create name tags. This time, we’ll go back to the Mail Merge feature.

     
  1. Choose Tools: Letters & Mailings: Mail Merge…
     

Figure 20. Mail Merge Task Pane – Step 1

    2.       Select the document type, in this case, Labels

    3.       At the bottom of the task pane, click Next: Starting Document

Figure 21. Mail Merge Task Pane - Step 2

    4.       Click the Label Options… link

Figure 22. Label Options Dialog Box

    5.       Set your label options and then click OK

    6.       At the bottom of the task pane, click Next: Select Recipients

Figure 23. Mail Merge Task Pane - Step 3

    7.       Let’s use the Data Source we’ve already created. This data source is an .mdb file created for a different mail merge. Choose Use an Exiting List.

    8.       Click the Browse… link

Figure 24. Select Data Source Dialog Box

    9.       Navigate to and select your existing data source, then click Open

Figure 25. Mail Merge Recipients List

    10.   From the Mail Merge Recipients list, you can review your mail merge list and choose which will receive your letter. Once done, click OK

    11.   At the bottom of the task pane, click Next: Arrange Your Labels

 

Figure 26. Mail Merge Task Pane - Step 4

    12.   By first positioning the cursor in the first label box, you can then click the fields you’d like to add to your label. To add fields not displayed, click the More items… link.

    13.   Once you’ve finished designing the first label, click the Update All Labels buttons to replicate the information you’ve added on the first label to all labels.

    14.   Once your labels have been designed, at the bottom of the task pane, click Next: Preview Your Labels

 

Figure 27. Mail Merge Task Pane - Step 5

    15.   Using the arrows at the top of the task pane to review each page of labels. When finished, at the bottom of the task pane, choose Next: Complete the Merge

 

Figure 28. Mail Merge Task Pane - Step 6

    16.   Choose Edit Individual Labels… or Print…