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Word 2003: Creating an Index

Word 2003: Creating an Index

An Index typically appears at the end of a document with a list of major and minor topics, in alphabetical order, and their corresponding pages.

Index entries can refer to an individual word, phrase, or symbol, a topic that spans several pages or a reference to another entry.

Much like creating a Table of Contents, you need to mark entries in your document before you can build an Index. Microsoft Word won’t know what references to place in an Index unless you mark them throughout your document first.

Marking Text Entries

     
  1. Click in your document where you want to add the Table of Contents
     
  2.  
  3. Choose Insert: Reference: Index and Tables… from the Menu bar
     
  4.  
  5. Click the Index tab
     

Figure 41. Index and Tables Dialog Box – Index Tab

    4.       Click the Mark Entry… button

Figure 42. Mark Index Entry Dialog Box

    5.       Leaving the Mark Index Entry dialog box open, go through your document first highlighting entries you want to be referenced in your Index, then clicking Mark in the Mark Index Entry dialog box

    6.       Once all entries have been marked, click the Close button

Creating an Index

     
  1. Mark all Index entries following the steps above
     
  2.  
  3. Click in your document where you want the Index to start
     
  4.  
  5. Choose Insert: Reference: Index and Tables… from the Menu bar
     
  6.  
  7. Click the Index tab
     
  8.  
  9. Set your options
     
  10.  
  11. Click OK
     

Editing an Index Entry

     
  1. Click the Show/Hide command in the Paragraph group on the Home tab to display the XE (Index) fields
     
  2.  
  3. Find the XE (Index) field for the entry you are editing
     

Figure 43. Index Entry Example

    3.       Modify the text inside the fancy brackets

Deleting an Index Entry

     
  1. Click the Show/Hide command in the Paragraph group on the Home tab to display the XE (Index) fields
     
  2.  
  3. Select the entire XE (Index) field you want to delete, including the braces ({})
  4. Press [Delete]
     

Updating an Index Using the Shortcut Menu

     
  1. Right-click anywhere inside the Index
     
  2.  
  3. Choose Update Field from the Shortcut menu
     

Updating an Index Using the Keyboard

     
  1. Click anywhere inside the Index
     
  2.  
  3. Press [F9]