Word 2003: Columns

Whenever I think of columns and text, I automatically think of a newspaper or newsletter layout. You know, something like this…

The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog. The Quick Brown Fox jumped over the lazy dog.

In Word, two things are happening when you create columns. First, the text is actually formatted to columns. In the case of the example above, three columns have been created with a vertical line between each column. Second, Word needs to add a Continuous Section Break both before and after the set of columns to allow the program to display text above and below the columns straight across.

Because of this, all text is set to display in one column by default. All I did, in the example above, was change the display for the selected text to three columns.

Formatting Text to Columns
     
  1. Select the text
     
  2.  
  3. Click the Columns command on the Standard toolbar
     
  4.  
  5. Select the number of columns you want to display
     
Modifying the Columns Format
     
  1. Select the text
     
  2.  
  3. Choose Format from the Menu bar
     
  4.  
  5. Choose Columns…
     

Figure 36. Columns Dialog Box

    4.       Set your column options

    5.       Click OK