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PowerPoint 2007: Working with Text Boxes

PowerPoint 2007: Working with Text Boxes

By now, you know you can’t get any text onto a PowerPoint slide without first having a placeholder to put it in. When dealing with text, placeholders are simply text boxes. And, if the layout you choose doesn’t have a text box where you need it, you can easily move it and resize it.

And, if you need additional text boxes, you can just create more.

Moving & Resizing Text Boxes

Moving a Text Box

1.       Click inside the text box

2.       Press [Esc]

3.       Position your mouse on an outside edge of the selected text box

4.       Click and drag to a new location

Resizing a Text Box

1.       Click inside the text box

2.       Press [Esc]

3.       Position your mouse on a selection handle of the selected text box

4.       Click and drag to a new size

Inserting & Deleting Text Boxes

Inserting a Text Box

1.       Choose the Text Box command in the Text group on the Insert tab

2.       Click on your slide where you want the next text box to begin

3.       Type your text

Deleting a Text Box

1.       Click inside the text box

2.       Press [Esc]

3.       Press [Delete]

 



 

Moving & Copying Text Boxes

Moving and copying data are common commands used in many computer programs. These commands allow us to take information from one document or location and place them in another without re-typing everything. And, I’m all for anything that doesn’t require me to re-invent the wheel.

So, for the sake of these notes…

When you Move data, you are actually taking it from the location in which it is currently placed and relocating it to another area of the current presentation or to another file altogether.

When you Copy data, the original data remains intact and, in addition, a copy of that data is placed in another area in the current presentation or another file altogether.

In the case of PowerPoint 2007, the commands you need to carry out any move or copy operation are located on the Home Tab within the Clipboard Group.

Cutting & Pasting Data Using the Ribbon

1.       Select the text you want to Cut (or Move)

2.       Click the Cut button on the Home Tab in the Clipboard Group

3.       Click the area in your document where you want the text to go

4.       Click the Paste button on the Home Tab in the Clipboard Group

Cutting Data Using Your Mouse

1.       Select the text you want to Cut (or Move)

2.       Position your mouse on the inside of your selection

3.       When you see a white arrow, click and drag the selection to a new location

Copying Data Using the Ribbon

1.       Select the cell(s) you want to Copy

2.       Click the Copy button on the Home Tab in the Clipboard Group

3.       Click the area in your document where you want the text to go

4.       Click the Paste button on the Home Tab in the Clipboard Group

Copying Data Using Your Mouse

1.       Select the cell(s) you want to Copy

2.       Position your mouse on the inside of your selection

3.       When you see a white arrow, while holding down [CTRL], click and drag the selection to another location
(Be sure to release your mouse button BEFORE you release the [CTRL] key.)



 

If you’re a keyboard fan, you can use keyboard shortcuts to cut, copy and paste.

               

To…

Press…

Cut

[CTRL]+X

Copy

[CTRL]+C

Paste

[CTRL]+V

 

Clipboard Task Pane

clipboardGroup.JPGWhenever you choose to Cut or Copy data, it is automatically placed on the Windows Clipboard. And, it stays on the clipboard until it is replaced with something else that has been cut or copied. The Windows Clipboard can hold up to 24 different items at one time which makes it really easy to cut, copy and paste multiple sets of data at one time. In fact, you can copy 10 different items and then paste them all to a new location with the click of one almighty mouse button.

Pasting Multiple Sets of Copied Data Using the Clipboard Task Pane

1.       Open the Clipboard Task Pane by click the Dialog Box Launcher ( ) located on the lower-right corner of the Clipboard group on the Home tab

2.       Select the text you want to Copy

3.       Click the Copy button on the Home Tab in the Clipboard Group

4.       Repeat steps 1 and 2 for each set of data you want to copy (up to 24)

5.       Either select each copied item one at a time or click the Paste All button

 

When you no longer need the data stored in the Windows Clipboard, you can click Clear All to empty the Clipboard and start again.