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PowerPoint 2007: Working with Indents & Line Spacing

PowerPoint 2007: Working with Indents & Line Spacing

Since we discuss bullets and numbering in the last lesson, this seems like a good place to talk about more paragraph formatting options – Indents & Line Spacing.

Line Spacing

You’ve probably heard of single spacing and double spacing. Well, that’s what PowerPoint calls “Line Spacing.” And, you actually have a few additional options, as well.

Changing Line Spacing Using the Ribbon

1.       Select the paragraphs you want to change

2.       Click the arrow on the Line Spacing command in the Paragraph group

3.       Choose the appropriate line spacing



 

Customizing Line Spacing

1.       Select the paragraphs you want to change

2.       Click the arrow on the Line Spacing command in the Paragraph Select the paragraph for which you want to change the line spacing

3.       Choose Line Spacing Options…

Figure 37. Indents and Spacing Dialog Box

4.       Under Line spacing, set your desired spacing

5.       If required, adjust the At box

6.       Click OK

 



 

Paragraph Spacing

With Paragraph Spacing, you can set additional space either above or below a selected paragraph.

For instance, the text you are reading now is actually single-spaced with an added 12 pts of space added AFTER each paragraph.

You can see how, when the text jumps paragraph to paragraph, extra space is added to separate the paragraphs. However, when the current paragraph wraps line by line, the paragraph lines are separated by a single space.

Changing the Spacing Before or After Paragraphs

1.       Select the paragraphs you want to change

2.       Click the arrow on the Line Spacing command in the Paragraph Select the paragraph for which you want to change the line spacing

3.       Choose Line Spacing Options…

4.       Set the space in the Before and After boxes under Spacing

5.       Click OK

 



 

Indents

Whether you know it or not, you create and work with indents every time you create a bulleted or numbered list.

While you can set your indents in the Paragraph Dialog Box (below), it’s certainly easier to set them using the Ruler.

Figure 38. Paragraph Dialog Box

You can access the Paragraph Dialog Box by clicking the Dialog Box Launcher in the Paragraph group on the Home tab.

Looking at the ruler bar, you can see small triangles and one rectangle at the left and right margins.

               

Symbol…

Means…

First Line Indent

Left Indent

Subsequent Lines Indent

Right Indent

 



 

Modifying the Left Indent

1.        Select the paragraphs that will be affected by changing the Indent

2.       Drag the Left Indent marker left or right to a new location ()

Modifying the First Line Indent

1.        Select the paragraphs that will be affected by changing the Indent

2.       Drag the First Line Indent marker left or right to a new location ()

Modifying the Subsequent Lines Indent

1.        Select the paragraphs that will be affected by changing the Indent

2.       Drag the Subsequent Lines Indent marker left or right to a new location ()

Modifying the Right Indent

1.        Select the paragraphs that will be affected by changing the Indent

2.       Drag the Right Indent marker left or right to a new location ()