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PowerPoint 2007: Using Bullets & Numbering

PowerPoint 2007: Using Bullets & Numbering

Before we get into Bullets & Numbering, let’s do a quick review of the commands available in the Paragraph group on the Home tab.

paragraphGroup.JPG

Figure 32. Paragraph Group

               

       

Command…

Function…

Bullets

This command will create   bullets for selected text.

Numbers

This command will number a   list of selected text.

Decrease/Increase Indent

These two buttons will   increase or decrease the indent of selected text to the nearest [Tab] stops.  Default tabs are set every .5”.

Line Spacing

This command will add or   remove space above or below your selected paragraph and can change paragraph spacing   (such as single vs. double space).

Left Align

This command will align the   selected text with the left margin.

Center Align

This command will align the   selected text between the left and right margins.

Right Align

This command will align the   selected text with the right margin

Justify

This command will apply   equal spacing between all words in a line so both the left and right edges   align with both the left and right margins.

Text Direction

This commands changes the   orientation of text to vertical, stacked or a set rotation.

Align Text

This command changes how   text is aligned within the text box between the top and bottom.

Convert to SmartArt

This command converts   selected text to a SmartArt graphic.

 



 

Bullets

Adding bullets and numbering to your presentation is a surefire way to make sets of data standout from the rest of the type.

PowerPoint 2007 comes loaded with tons of bullets, pictures and number formats you can use to add visual interest to your document.

By default, PowerPoint adds a simple, circular bullet when you click the Bullets command in the Paragraph group on the Home tab. But, as with most available formatting options, you always can make changes to improve upon the original.

     
  •     Sample Line 1
  •  
  •  Sample Line 2
  •  
  •   Sample Line 3

Creating a Bulleted List Using the Ribbon

1.       Type your list entries pressing [Enter] after each entry

2.       Select your list

3.       Click the Bullets command in the Paragraph group on the Home tab

Creating a Bulleted List by Typing

1.       Type * (asterisk)

2.       Press [Tab]

3.       Type your first list entry

4.       Press [Enter]

Continuing a Bulleted List

1.       Position your cursor at the end of the last list entry

2.       Press [Enter]

Modifying the Format of a Bullet

1.       Select the paragraph mark () at the end of the bullet you want to modify

2.       Apply formatting (such as Bold, Italic, Underline)

Removing Bullets from a List

1.       Select the Bulleted List

2.       Click the Bullets command in the Paragraph group on the Home tab

In addition to using the Bullets command in the Paragraph group on the Home tab, you can fully customize your bullets or change your bullets to pictures by choosing Bullets and Numbering… from the Bullets drop-down list.

Defining a New Bullet Symbol

1.       Click the drop-down arrow next to the Bullets command in the Paragraph group on the Home tab

2.       Choose Bullets and Numbering…

Figure 33. Bullets and Numbering Dialog Box - Bullets



 

3.       Click Customize…

Figure 34. Symbol Dialog Box

4.       Select a symbol

5.       Click OK

6.       Click OK



 

Defining a New Bullet Picture

1.       Click the drop-down arrow next to the Bullets command in the Paragraph group on the Home tab

2.       Choose Bullets and Numbering…

3.       Click Picture…

Figure 35. Picture Bullet Dialog Box

4.       Select a Picture

5.       Click OK

6.       Click OK



 

Numbering

By default, PowerPoint adds a simple, number bullet when you click the Numbering command in the Paragraph group on the Home tab.

1.       Sample Line 1

2.       Sample Line 2

3.       Sample Line 3

Just like with bullets, however, you’re almost never stuck with the default format. Numbering formats can be changed by clicking the drop-down arrow next to the numbering command.

Creating a Numbered List Using the Ribbon

1.       Type your list entries pressing [Enter] after each entry

2.       Select your list

3.       Click the Numbering command in the Paragraph group on the Home tab

Creating a Numbered List by Typing

1.       Type 1

2.       Press [Tab] or [Space]

3.       Type your first list entry

4.       Press [Enter]

Continuing a Numbered List

1.       Position your cursor at the end of the last list entry

2.       Press [Enter]

Modifying the Format of a Number

1.       Select the paragraph mark () at the end of the number you want to modify

2.       Apply formatting (such as Bold, Italic, Underline)

Removing Numbers from a List

1.       Select the Numbered List

2.       Click the Numbering command in the Paragraph group on the Home tab



 

In addition to using the Numbering command in the Paragraph group on the Home tab, you can fully customize your number styles by choosing Bullets & Numbering… from the Numbering drop-down list.

Defining a New Number Style

1.       Click the drop-down arrow next to the Numbering command in the Paragraph group on the Home tab

2.       Choose Bullets & Numbering…

Figure 36. Bullets and Numbering Dialog Box - Numbers

3.       Select a new number style

4.       Click OK