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PowerPoint 2007: Formatting a Table

PowerPoint 2007: Formatting a Table

Once the data is in, it’s time to format your table. You can do this all at once by using a Table Style, or piece by piece by applying borders, cell shading and font characteristics cell by cell, row by row or column by column.

Figure 15. Table Styles Group

Additionally, you can use the Merge command to combine sets of cells together and the Split command to break cells apart.

Using Table Styles

Tables Styles can be used to quickly format a table once one has been created. And, by using styles, you can ensure consistency across many tables used in the same document.

     
  1. Click inside the table
     
  2.  
  3. Open the Table Styles Gallery in the Table Styles group on the Table Tools Design Contextual Tab
     
  4.  
  5. Click any style 
     

Using Table Borders and Shading

Using Borders and Shading can be great ways to make certain cells in your table really stand out.

Adding Table Borders

     
  1. Select a Table, Column, Row or Cell
     
  2.  
  3.  Click the Borders command in the Table Styles group on the Table Tools Design Contextual Tab
     
  4.  
  5. Select a border style
     

Removed Table Borders

     
  1. Select a Table, Column, Row or Cell
     
  2.  
  3. Click the Borders command in the Table Styles group on the Table Tools Design Contextual Tab
     
  4.  
  5. Choose No Border
     

Adding Table Shading

     
  1. Select a Table, Column, Row or Cell
     
  2.  
  3.  Click the Shading command in the Table Styles group on the Table Tools Design Contextual Tab
     
  4.  
  5. Select a shading color
     

Removed Table Borders

     
  1. Select a Table, Column, Row or Cell
     
  2.  
  3. Click the Shading command in the Table Styles group on the Table Tools Design Contextual Tab
     
  4.  
  5. Choose No Color
     

Merging & Splitting Table Cells

The act of combining two or more cells is called Merging. For instance, you may to use the top row in the table as a header row, or title row. Instead of adding text outside of the table, you can select the entire top row and merge the individual cells into one allowing you to add a title that you can center across the top of your table data.

By the same token, you can take table cells and break them into smaller cells for more detailed data.

Merging Cells

     
  1. Select the cells you want to merge
     
  2.  
  3.  Choose the Merge Cells command in the Merge group on the Table Tools Layout Contextual tab
     

Splitting Cells

     
  1. Select the cell(s) you want to split
     
  2.  
  3.  Choose the Split Cells command in the Merge group on the Table Tools Layout Contextual tab
     

Figure 16. Split Cells Dialog Box

    3.       Set your split options

    4.       Click OK