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Outlook 2007: Using Find & Replace

Outlook 2007: Using Find & Replace

You already know how to create a new e-mail message and you know all sorts of ways to format it. But, do you know how to quickly find a specific word or phrase? Or, can you quickly jump to a specific page?

Find

The Find feature quickly searches your open e-mail message for a specific word or phrase. This is particularly useful when searching for text that appears more than once.

Figure 27. Find Dialog Box

Using Find to Locate Data

     
  1. From the Format Text Tab, click the Find drop-down arrow in the Editing Group
     
  2.  
  3. Choose Find
     
  4.  
  5. Click Options to expand the Dialog Box
     
  6.  
  7. Enter your data in the Find What: box (such as ABC Corporation)
     
  8.  
  9. Set your options. For instance, you may want to match the case or use wildcards.
     
  10.  
  11. Click Find Next
     
  12.  
  13. When you are finished searching your document, click Close
     



Replace

The Replace feature actually works in conjunction with the Find feature by first searching for specific text or formatting and then replacing it with new text or formatting.

Figure 28. Replace Dialog Box

Using Replace to Modify Data

     
  1. From the Format Text Tab, click Replace in the Editing Group
     
  2.  
  3. Click Options to expand the Dialog Box
     
  4.  
  5. Enter your data in the Find What: Box (such as ABC Corporation)
     
  6.  
  7. Enter your data in the Replace With: Box (such as XYZ Industries)
     
  8.  
  9. Set your options. For instance, you may want to search the entire workbook and not just the current sheet next to Within.
     
  10.  
  11. Click Replace or Replace All
     
  12.  
  13. When you are finished searching your document, click Close
     

If you’re a keyboard fan, you can use keyboard shortcuts to open the Go To, Find & Replace dialog boxes.

               

To Open…

Press…

Find

[CTRL]+F

Replace

[CTRL]+