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Outlook 2007: Using Conditional Formatting

Outlook 2007: Using Conditional Formatting

Using the Organize Pane, you can apply conditional formatting to messages in your Inbox (and other mail folders). You can also access the Rules and Alerts Dialog Box from the Organize Pane.

Using Folders

Using Folders in the Organize Pane is an easy way to move messages from the selected folder to another existing folder.

Figure 30. Organize Pane – Using Folders

     
  1. Select a message in your Inbox (or another folder)
     
  2.  
  3. Choose Tools from the Menu Bar
     
  4.  
  5. Choose Organize (to open the Organize Pane)
     
  6.  
  7. Select the folder to move the selected message to
     
  8.  
  9. Click Move
     
  10.  
  11. When finished, click the Close button to hide the Organize Pane
     

Using Colors

Using Colors in the Organize Pane is a great way to highlight or color messages that meet specific criteria.

Figure 31. Organize Pane – Using Colors

     
  1. Select a message in your Inbox (or another folder)
     
  2.  
  3. Choose Tools from the Menu Bar
     
  4.  
  5. Choose Organize (to open the Organize Pane)
     
  6.  
  7. Set the Message criteria
     
  8.  
  9. Click Apply Color
     
  10.  
  11. When finished, click the Close button to hide the Organize Pane
     

Using Views

Using Views in the Organize Pane is an easy way to change the view of the messages you see in the selected folder.

Figure 32. Organize Pane – Using Views

     
  1. Select a message in your Inbox (or another folder)
     
  2.  
  3. Choose Tools from the Menu Bar
     
  4.  
  5. Choose Organize (to open the Organize Pane)
     
  6.  
  7. Choose the view you want to use
     
  8.  
  9. When finished, click the Close button to hide the Organize Pane