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Outlook 2007: Marking Message Importance

Outlook 2007: Marking Message Importance

Each message you send (and receive) has an importance of “Normal Priority,” by default. But, you can change the message importance to “Low” or “High.” And, while it does create a nice visual indicator next to the message in an Inbox indicating the assigned priority, it really doesn’t have any control over how the recipient treats that message.

In addition to marking priority, you can include a sensitivity setting such as “Normal,” “Personal,” “Private” or “Confidential.” And, while these are nice reminders – that’s all they are – reminders. Marking a message as “Confidential” doesn’t prevent the recipient from forwarding that message on to someone else.

You can use the Ribbon to assign a message priority level, but you’ll need to open the Message Options dialog box (shown below) to assign a message sensitivity.

Figure 23. Message Options Dialog Box

Setting a Message Priority Level to High Importance

     
  1. Create a new e-mail message
     
  2.  
  3.  Choose the High Importance command in the Options group on the Message tab
     

Setting a Message Priority Level to Low Importance

     
  1. Create a new e-mail message
     
  2.  
  3.  Choose the Low Importance command in the Options group on the Message tab
     

 Setting a Message Priority Level to Normal

     
  1. In an open message, click either High Importance or Low Importance in the Options group on the Message tab to turn either command off
     

Setting a Message Sensitivity Level

     
  1. Click the Dialog Box Launcher () in the lower-right corner of the Options group on the Message tab
     
  2.  
  3. Under Message Settings: Sensitivity, set the Sensitivity level you desire