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Outlook 2007: Creating & Editing Signatures

Outlook 2007: Creating & Editing Signatures

Signatures are text (or pictures) that are either added automatically or manually to the bottom of an outgoing e-mail message and often include information such as the sender’s name, company, title and phone number.

In Outlook, you can store multiple signatures to use for different occasions and your signature text can be formatted using colors and other text formatting.

But, before you can add a signature to an outgoing e-mail message, you need to create a signature in the Options Dialog Box.

Creating a New Signature

     
  1. Choose Tools: Options… from the Menu Bar
     
  2.  
  3. Choose the Mail Format tab
     

Figure 56. Signatures Group on the Mail Format Tab

    3.       Click the Signatures… button under the Signatures group

Figure 57. Signatures and Stationery Dialog Box - E-mail Signature Tab

    4.       Click New

Figure 58. New Signature Dialog Box

    5.       Type your signature in the large white area and format it as desired

    6.       Click OK

    7.       Click OK

Adding a Signature to an Outgoing E-Mail Message

     
  1. Create a new e-mail message
     
  2.  
  3.  Choose the Signature command in the Include group on the Message tab
     
  4.  
  5. Select a signature
     

Editing a Signature

     
  1. Choose Tools: Options… from the Menu Bar
     
  2.  
  3. Choose the Mail Format tab
     
  4.  
  5. Click the Signatures… button under the Signatures group
     
  6.  
  7. Make your changes
     
  8.  
  9. Click OK
     
  10.  
  11. Click OK