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Outlook 2003: Viewing Attachments

Outlook 2003: Viewing Attachments

There is often a good deal of confusion surrounding viruses and how our computers get infected. Toward that end, I have a brief note about viewing attachments on your e-mail messages.

A NOTE ABOUT VIRUSES: Many people have become concerned recently over the threat of viruses sent via e-mail – and, rightly so. But, you can take steps to protect yourself – and, they’re very simple.

     
  1. Don’t open any e-mail or attachment from a sender you don’t recognize.
     
  2.  
  3. Don’t open any e-mail attachment with an .exe extension. (For example, don’t open “MyResume.doc.exe”)
     
  4.  
  5. Keep an up-to-date anti-virus software installed on your machine.
     

In the majority of the cases, computers become infected when an infected attachment is opened – not when an e-mail is opened. So, just play it safe and watch that file extension before you open it.

Remember - Unsafe files can come from safe senders.

Viewing Attachments by Double-Clicking

     
  1. Start from either the Reading Pane or an open message
     
  2.  
  3. Check the Attachment name – verify it doesn’t end with .exe
     
  4.  
  5. Double-click the attachment name
     

Viewing Attachments Using the Shortcut Menu

     
  1. Start from either the Reading Pane or an open message
     
  2.  
  3. Check the Attachment name – verify it doesn’t end with .exe
     
  4.  
  5. Right-click the attachment name
     
  6.  
  7. Choose Open from the Shortcut menu