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Outlook 2003: Marking Message Importance

Outlook 2003: Marking Message Importance

Each message you send (and receive) has an importance of “Normal Priority,” by default. But, you can change the message importance to “Low” or “High.” And, while it does create a nice visual indicator next to the message in an Inbox indicating the assigned priority, it really doesn’t have any control over how the recipient treats that message.

In addition to marking priority, you can include a sensitivity setting such as “Normal,” “Personal,” “Private” or “Confidential.” And, while these are nice reminders – that’s all they are – reminders. Marking a message as “Confidential” doesn’t prevent the recipient from forwarding that message on to someone else.

You can use the E-mail toolbar to assign a message priority level, but you’ll need to open the Message Options dialog box (shown below) to assign message sensitivity.

Figure 9. Message Options Dialog Box

Setting a Message Priority Level to High Importance

     
  1. Create a new e-mail message
     
  2.  
  3. Choose the High Importance command on the E-mail toolbar
     

Setting a Message Priority Level to Low Importance

     
  1. Create a new e-mail message
     
  2.  
  3. Choose the Low Importance command on the E-mail toolbar
     

 Setting a Message Priority Level to Normal

     
  1. In an open message, click either High Importance or Low Importance on the E-mail toolbar to turn the selected option off
     

Setting a Message Sensitivity Level

     
  1. Click the Options button on the E-mail toolbar
     
  2.  
  3. Choose Options from the drop-down menu
     
  4.  
  5. Under Message Settings: Sensitivity, set the Sensitivity level you desire