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Outlook 2003: Creating & Editing Signatures

Outlook 2003: Creating & Editing Signatures

Signatures are text (or pictures) that are either added automatically or manually to the bottom of an outgoing e-mail message and often include information such as the sender’s name, company, title and phone number.

In Outlook, you can store multiple signatures to use for different occasions and your signature text can be formatted using colors and other text formatting.

But, before you can add a signature to an outgoing e-mail message, you need to create a signature in the Options Dialog Box.

     
  1. Choose Tools: Options… from the Menu bar
     
  2.  
  3.  Choose the Mail Format tab
     

Figure 38. Signatures Group on the Mail Format Tab

   3.      Click the Signatures… button under the Signatures group

Figure 39. Create Signature Dialog Box

          4.      Click New

Figure 40. New Signature Dialog Box

           5.      Enter a name for your new signature and then click Next

Figure 41. Edit Signature Dialog Box

   6.      Type your signature in the large white area and format it as desired

   7.      Click Finish

   8.      Click OK

   9.      Click OK

 

Editing a Signature

 

     
  1. Choose Tools: Options… from the Menu bar
     
  2.  
  3. Choose the Mail Format tab
     
  4.  
  5. Click the Signatures… button under the Signatures group
     
  6.  
  7. Make your changes
     
  8.  
  9.  Click OK
     
  10.  
  11. Click OK