In Outlook 2003, many users feel locked in to the network storage limits on the amount of email messages that can be saved in each email account. A great way around that storage limit is to create personal storage file that saves your needed messages in a familiar folder structure, off of the email server.
Everything you use in Outlook including email, appointments, tasks, etc. . . are stored on your network. The more storage everyone uses, the slower the network becomes. This affects the performance of Outlook for everyone.
But with the personal storage file, you can opt to store all of the email messages you may need to refer to again off of the email server and on your own drive, freeing up valuable network space and bandwidth.
This file will not be available if you want to access your mailbox from the Outlook Web Access.
These personal storage files are commonly known in Outlook as .PST files.
- Choose File: New: Outlook Data File from the Menu bar
- In the New Outlook Data File dialog box, choose Office Outlook Personal Folders File (.pst)
- Click OK
- Select a storage location, either on your hard drive or on a network drive
- Enter a name for your .PST file and then click OK
- You’ll be asked for another name—this is essentially the name you’ll see in your Folder list. Often, leaving it as “Personal Folders” is just fine. Once you’ve entered your preferred title, click OK.
Naming – Meaningful Naming Schemes
- Please make sure that the names of the file and the display are the same, this will make it easier to find the file again and add it back to your Outlook profile.
- Please choose a folder name that will represent the work that you are doing, i.e. case work, or administrative work, etc, this will also help you in the future when searching for items inside the folder.