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Outlook 2003: Adding & Editing a Contact

Outlook 2003: Adding & Editing a Contact

In addition to e-mail, Outlook can keep track of all of your contacts, as well. More than just names and e-mails, Outlook can keep tabs on all sorts of information. And, if you keep enough information, you can use your Contact List later as the basis for a Microsoft Word Mail Merge to create bulk mailings.

Additionally, you can e-mail persons listed in your Contact List or use Outlook to schedule meetings.

Figure 14. Contact Dialog Box

Adding a Contact

Getting a contact into your Contact List is as easy as double-clicking.

Adding a Contact by Double-Clicking
     
  1. Double-click anywhere in your Contact view
     
  2.  
  3. Enter your contact information
     
  4.  
  5. Choose the Save & Close command on the Contact Standard toolbar
     
Adding a Contact Using the Standard Toolbar
     
  1. Choose the New Contact command in the Standard Toolbar
     
  2.  
  3. Enter your contact information
     
  4.  
  5. Choose the Save & Close command on the Contact Standard toolbar
     
Adding a Contact Using the Shortcut Menu
     
  1. Right-click anywhere in your Contact view
     
  2.  
  3. Choose New Contact from the Shortcut menu
     
  4.  
  5. Enter your contact information
     
  6.  
  7. Choose the Save & Close command on the Contact Standard toolbar
     

Editing a Contact

There are almost as many ways to edit an existing contact as there were to create a new contact.

Editing a Contact by Double-Clicking
     
  1. Double-click the Title Bar of any existing contact
     
  2.  
  3. Make your changes
     
  4.  
  5. Choose the Save & Close command on the Contact Standard toolbar
     
Editing a Contact Using the Shortcut Menu
     
  1. Right-click anywhere in your Contact view
     
  2.  
  3. Choose Open from the Shortcut menu
     
  4.  
  5. Make your changes
     
  6.  
  7. Choose the Save & Close command on the Contact Standard toolbar
     

Deleting a Contact

Just because someone is a valid contact today, doesn’t mean you’ll need their contact information tomorrow. So, let’s look at how to permanently remove a contact from your Contact List.

Delete a Contact Using the Standard Toolbar
     
  1. Click the Title Bar of any existing contact
     
  2.  
  3. Choose the Delete command on the Standard Toolbar
     
Editing a Contact Using the Shortcut Menu
     
  1. Right-click anywhere in your Contact view
     
  2.  
  3. Choose Delete from the Shortcut menu