Microsoft Outlook 2007 Training Course

Microsoft Outlook 2007 Training: Course Description

Outlook 2007 Training topics include:

• Marking message importance and working with Styles
• Creating and using distribution lists based on contacts you added from messages you’ve received
• Printing attachments directly from Outlook
• Creating recurring appointments and tasks
• Using Outlook’s Quick Search feature
• Creating and working with custom signatures
• Filtering, finding and flagging messages
• Archiving Outlook data
• Using Rules and Conditional Formatting to organize your Outlook data

The Complete Microsoft Outlook 2007 Training Solution (because you need a plan)

We think this Microsoft Outlook 2007 training course is great, and we hope you’ll think so, too.  We could go on and on about the benefits of training and how it positively impacts user productivity ultimately resulting in a net gain of getting more done in a shorter amount of time. But, you already know all of that. 

What you don't know is what makes us different.

KeyStone Learning Systems offers comprehensive training solutions for enterprise clients. What does that mean? If you're a company looking for high quality Microsoft Outlook 2007 end-user training you can track and assign with the ability to customize the off-the-shelf content, we can help.

Did we mention there's no software to buy or install? The news just keeps getting better. Does your organization have Internet access? Silly question, we know. But, if you have that, you can have KeyStone OnDemand.

Basically, you license it and we stream it.

That's 24/7 access for you and your company with no hidden IT, support or other technology costs that we all know tend to add up pretty quickly. We think it's revolutionary, but we wouldnít mind hearing your opinion.

Did we mention?

• Our trainers are MCTs with a passion for training that you'll feel from the first video
• We offer unlimited Tier 1 support via email for licensed users
• We provide complete training, migration and roll out support packages including Quick Reference Cards, Webinars, Posters, Pre and Post Assessments, Custom Introduction Videos (from your Management team), Awareness Campaigns, and Helpdesk Support Features.
• Your company could be up and running with our training within 2-4 business hours (there are some time zone requirements here, but you get the idea)
• You can add your own training content to our existing, and fabulous, off-the-shelf training

Key Learning Objectives for Microsoft Outlook 2007 Training Essentials: 

• Read, create, reply to and forward messages with and without attachments
• Add contacts, work with distribution lists and import and export e-mail addresses
• Effectively manage your e-mail with folders, archives, rules and conditional formatting
• Use the Calendar to manage your day with appointments, reminders and tasks with due dates
• Plan meetings and appointments with meeting requests and recurring appointments
• Enhance outgoing messages with Signatures and Stationery
• Filter, find and flag messages for future follow up
• Create and send custom e-mail forms in Outlook 2007

Microsoft Office Outlook 2007 Training Outline

Microsoft Outlook 2007 Training: Level 1 (Beginner)

• 1. Getting Started
• 1.1. Launching Outlook 2007
• 1.2. Touring the Outlook Window
• 1.3. Using the Navigation Pane
• 1.4. Exploring the To-Do Bar

• 2. Reading & Sending E-mail
• 2.1. Creating & Sending an E-mail Message
• 2.2. Using the Message Tab
• 2.3. Using the Address Book
• 2.4. Saving a Message as a Draft
• 2.5. Adding an Attachment to an E-mail Message
• 2.6. Reading Messages
• 2.7. Viewing Attachments

• 3. Replying to & Forwarding Messages
• 3.1. Reply vs. Reply to All
• 3.2. Forwarding a Message
• 3.3. Understanding Message Icons in Your Inbox

• 4. Formatting Messages
• 4.1. Using the Format Text Tab
• 4.2. Using the Quick Format Mini Toolbar
• 4.3. Marking Message Importance
• 4.4. Working with Styles
• 4.5. Using the Zoom Feature
• 4.6. Using Find & Replace

• 5. Working with E-mail Addresses
• 5.1. Adding & Editing a Contact
• 5.2. Using the Contact Tab
• 5.3. Adding a Contact from an E-mail Message
• 5.4. Sending a Message from Contact View
• 5.5. Creating & Using Distribution Lists
• 5.6. Exporting E-mail Addresses
• 5.7. Importing E-mail Addresses

• 6. Managing Mail
• 6.1. Deleting Messages
• 6.2. Emptying Your Deleted Items Folder
• 6.3. Using Folders to Manage Your E-mail
• 6.4. Move & Copy Messages to a Folder
• 6.5. Renaming a Folder

• 7. Printing E-mail Messages
• 7.1. Using the Print Dialog Box
• 7.2. Printing in Table vs. Memo Style
• 7.3. Printing Attachments

• 8.      Microsoft Outlook 2007 Training: Level 1 Resources
• 8.1.    Outlook 2007 Level 1 Exercises 
• 8.2.    Outlook 2007 Level 1 Sample Files
• 8.3.    Outlook 2007 Level 1 Knowledge Checks
• 8.4.    Outlook 2007 Level 1 Training KeyNotes

Microsoft Outlook 2007 Training: Level 2 (Intermediate)

• 1. Using the Calendar
• 1.1. Creating an Appointment
• 1.2. Using the Appointment Tab
• 1.3. Creating a Recurring Appointment
• 1.4. Editing an Appointment
• 1.5. Setting Appointment Reminder Options
• 1.6. Working with Calendar View Options
• 1.7. Printing Your Calendar

• 2. Planning Meetings & Appointments
• 2.1. Creating & Sending a Meeting Request
• 2.2. Using the Meeting Tab
• 2.3. Responding to a Meeting Request
• 2.4. Updating a Meeting Request
• 2.5. Searching for Appointments

• 3. Advanced Contact Options
• 3.1. Viewing Contacts
• 3.2. Searching for Contacts
• 3.3. Sorting Contacts
• 3.4. Forwarding Contacts
• 3.5. Printing Contacts

• 4. Using Tasks
• 4.1. Creating a Task
• 4.2. Using the Task Tab
• 4.3. Editing, Sorting & Viewing Tasks
• 4.4. Creating a Recurring Task
• 4.5. Creating a Task Request
• 4.6. Responding to a Task Request
• 4.7. Marking a Task as Complete

• 5. Using Notes
• 5.1. Creating Notes
• 5.2. Editing, Viewing & Sorting Notes
• 5.3. Formatting Notes

• 6. Advanced Mail Message Options
• 6.1. Using Spell Check
• 6.2. Creating & Editing Signatures
• 6.3. Using Stationery

• 7. Working with Themes
• 7.1. Using Themes
• 7.2. Creating Custom Themes

• 8.      Microsoft Outlook 2007 Training: Level 2 Resources
• 8.1.    Outlook 2007 Level 2 Exercises 
• 8.2.    Outlook 2007 Level 2 Sample Files
• 8.3.    Outlook 2007 Level 2 Knowledge Checks
• 8.4.    Outlook 2007 Level 2 Training KeyNotes

• 1. Filtering, Finding & Flagging Messages
• 1.1. Filtering Messages
• 1.2. Finding Messages
• 1.3. Flagging Messages
• 1.4. Completing & Clearing a Flag

• 2. Archiving Outlook Data
• 2.1. About Archiving Data
• 2.2. Enabling & Disabling AutoArchive
• 2.3. Running the Manual Archive

• 3. Personal File Folders
• 3.1. About Personal File Folders
• 3.2. Creating a Personal File Folder
• 3.3. Moving & Copying Messages

• 4. Using the Journal
• 4.1. Creating a Journal Entry
• 4.2. Creating Automatic Journal Entries
• 4.3. Editing a Journal Entry

• 5. Organizing Your Outlook Items
• 5.1. Creating Rules
• 5.2. Editing & Deleting Rules
• 5.3. Using Conditional Formatting
• 5.4. Grouping Items

• 6. Custom Forms
• 6.1. Creating a Custom Form
• 6.2. Using a Custom Form

• 7. Working with Pictures and Shapes
• 7.1. Using the Insert Tab
• 7.2. Inserting ClipArt & Pictures
• 7.3. Drawing AutoShapes
• 7.4. Using the Format Tabs
• 7.5. Resizing Objects
• 7.6. Layering Objects

• 8. Working with WordArt & SmartArt
• 8.1. Inserting a WordArt Object
• 8.2. Editing a WordArt Object
• 8.3. About SmartArt
• 8.4. Creating a List
• 8.5. Creating a Hierarchy
• 8.6. Creating a Pyramid
• 8.7. Editing SmartArt

• 9. Customizing Outlook
• 9.1. Working with the Quick Access Toolbar
• 9.2. Working with Outlook Options
• 9.3. Customizing Toolbars

• 10.     Microsoft Outlook 2007 Training: Level 3 Resources
• 10.1.   Outlook 2007 Level 3 Exercises 
• 10.2.   Outlook 2007 Level 3 Sample Files
• 10.3.   Outlook 2007 Level 3 Knowledge Checks
• 10.4.   Outlook 2007 Level 3 Training KeyNotes

Microsoft Outlook 2007 Training Course Instructor

Deanna Reynolds

MCTS, Technical Trainer, Published Author

Deanna is an author and technical instructor residing in Bellingham, Washington. For close to 20 years, Deanna has trained students in all arenas, specializing in delivering enterprise training. Throughout her career, Deanna has led hundreds of computer productivity training sessions, from beginner through advanced levels.  These days, Deanna’s technical training has extended beyond the classroom to include more than 20 courses for KeyStone Learning Systems and three published books: Excel 2010: No Problem! (Wiley), Word 2007 Pocket Book (Prentice Hall), and Managing Projects with Microsoft Office Project 2007 (Microsoft Press).

In the Microsoft Outlook 2007 Training course, Deanna will guide users of all levels to better email and time management through a complete understanding of Outlook 2007. 

Some Quick Microsoft Outlook 2007 Training Tips

Outlook 2007 TRAINING TIP:  delete a name from the autocomplete list

Each time you send or receive an e-mail message, Outlook keeps track of the e-mail addresses. This is what populates the AutoComplete list in the To, Cc, and Bcc fields of a new e-mail message. But, people often change their e-mail addresses. However, when a message comes in from a new e-mail address, Outlook won’t automatically remove the old.

When you see a defunct e-mail address suggested in your AutoComplete list, click the small “x” on the right side of the address. This removes that old address from Outlook’s memory. (Microsoft Outlook 2007 Training Tips: © KeyStone Learning Systems)

OUTLOOK 2007 TRAINING TIP:  have replies to your message go to a different email address

In Outlook, you can specify a different e-mail address when one of your recipients hits the Reply button. From a new e-mail message, click the Direct Replies To option on the ribbon’s Options tab. This opens the message’s Properties dialog.

Under Delivery options, change the e-mail address next to Have replies sent to and then click Close. This reply e-mail customization affects only the current e-mail message. (Microsoft Outlook 2007 Training Tips: © KeyStone Learning Systems)

Other Resouces on the Web

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This is a group for Microsoft learning and training professionals, including desktop support managers, project managers, instructional designers, learning officers and classroom trainers.